Privacy Policy

1. Who We Are

JoDyn Advisory and Consulting is the data controller responsible for your personal data. You can contact us about this policy or your personal data at:

• Registered name: [full registered business name, RC/BN number]
• Address: 2C Crocxley Drive, Cardogan Place, Lagos
• Email: [privacy@jodynconsulting.com]
• Phone: +234 803 726 6806

2. Personal Data We Collect

Information you give us

• Contact and enquiry details: your name, email address, phone number, organisation, job title and the content of your message when you contact us or request a consultation.
• Programme registration details: the details of participants and the person registering, the programme selected, invoicing contact details and any special requirements you tell us about, such as accessibility or dietary needs.
• Payment information: proof of payment and transaction references. We do not collect or store bank card details on our website.
• Engagement information: documents, records and financial information you share with us during an advisory, systems audit or tax engagement.
• Newsletter and download requests: your name, email address and organisation when you subscribe to updates or download our training calendar.
• Facilitator applications: your name, contact details, professional background and any CV you choose to send us.
• Feedback and assessments: programme evaluations, assessment responses and feedback you provide during or after a programme.

Information collected automatically

When you visit our website, we may automatically collect technical information such as your IP address, browser type, device type, the pages you visit and the time spent on them. This is collected through cookies and similar technologies (see Section 8 and our Cookie Policy).

3. How We Use Your Personal Data

We use your personal data to:

• respond to your enquiries and consultation requests;
• process programme registrations, confirm payments and send joining instructions;
• deliver training programmes, including issuing certificates of participation;
• carry out advisory, systems audit and tax engagements, including preparing filings and corresponding with tax authorities on your behalf when you ask us to;
• send you newsletters, programme updates and insights, where you have agreed to receive them;
• evaluate and improve our programmes, services and website;
• manage our relationship with clients, participants and facilitators; and
• comply with our legal, tax and regulatory obligations.

4. Our Lawful Basis for Processing

We only process your personal data where we have a lawful basis to do so under the NDPA. Depending on the purpose, this will be:

• Consent: for example, when you subscribe to our newsletter. You can withdraw your consent at any time.
• Contract: where processing is necessary to register you for a programme or deliver services you or your organisation have requested.
• Legal obligation: where we must keep records for tax, accounting or other legal purposes.
• Legitimate interests: for example, improving our services and responding to business enquiries, where these interests are not overridden by your rights and freedoms.

5. Who We Share Your Data With

We do not sell or rent your personal data. We share it only where necessary, with:

• Service providers: who help us operate our business, such as our website hosting provider, email provider (Zoho), newsletter platform and website analytics provider (Google Analytics). They may only use your data to provide services to us.
• Facilitators and partners: who deliver programmes on our behalf, limited to the participant information they need to deliver the programme.
• Your organisation: where your organisation registered you for a programme, we may share attendance, completion and evaluation information with them.
• Tax authorities: where you have engaged us to file returns or respond to them on your behalf.
• Authorities: where we are required to by law, regulation or a valid legal request.

Some of these providers store data outside Nigeria. Where they do, we make sure your data is protected in line with the NDPA's rules on transfers outside Nigeria.

6. How Long We Keep Your Data

We keep personal data only for as long as necessary for the purposes described in this policy, including to meet legal, accounting and reporting requirements. As a general guide:

• enquiry records are kept for up to [two] years after our last contact;
• programme registration and participation records are kept for up to [six] years to support certificate verification and our financial records;
• engagement records are kept for up to [six] years after the engagement ends, to meet professional and tax record-keeping requirements; and
• newsletter subscriber data is kept until you unsubscribe.

When data is no longer needed, we securely delete or anonymise it.

7. How We Protect Your Data

We use appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse. These include an encrypted (SSL) website connection, password-protected systems, restricted access to personal data, and regular backups. While we take every reasonable precaution, no method of transmission over the internet is completely secure.

8. Cookies

Our website uses cookies, which are small text files stored on your device, to make the site work properly, remember your preferences and help us understand how visitors use the site. Analytics cookies are only set if you accept them. Our Cookie Policy explains which cookies we use and how to control them.

You can change your choice at any time using the Cookie settings link at the bottom of every page, or control and delete cookies through your browser settings. Blocking some cookies may affect how the website works.

9. Your Rights

Under the Nigeria Data Protection Act 2023, you have the right to:

• be informed about how your personal data is used;
• access the personal data we hold about you;
• have inaccurate or incomplete data corrected;
• have your data deleted, where there is no good reason for us to keep it;
• restrict or object to certain processing, including direct marketing;
• withdraw your consent at any time, where we rely on consent;
• receive your data in a commonly used format and have it transferred to another organisation (data portability); and
• lodge a complaint with the Nigeria Data Protection Commission (NDPC).

To exercise any of these rights, contact us at [privacy@jodynconsulting.com]. We will respond within [30] days. You can unsubscribe from our emails at any time using the link at the bottom of every email.

10. Children's Privacy

Our website and services are intended for adults and organisations. We do not knowingly collect personal data from anyone under 18 years of age.

11. Links to Other Websites

Our website may contain links to other websites. We are not responsible for the privacy practices of those websites and encourage you to read their privacy policies.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page, with the effective date shown at the top.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at [privacy@jodynconsulting.com] or +234 803 726 6806.